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Notification Of Event
This form needs to be submitted at least 14 days prior to the event to ensure that it has time to be reviewed and checked information supplied.
If you are having issues with the online form please contact mail@pandc.org.au or call 1300 885 982.
Please enable JavaScript in your browser to complete this form.
Name of Person completing form
*
First
Last
Phone number of person completing form
*
Email address of person completing form
*
P&C Association Name
*
P&C Association Australian Business Number (ABN)
Email address where insurance certificate of currency is to be sent
*
Event Details
Name and Description of Event
*
Start Date and Time of Event
*
Date
Time
End Date and Time of Event
*
Date
Time
Is this a recurring event?
If this is a recurring event it only applicable if the event is recurring during the current year!
Frequency
Choose Frequency
Weekly
Fortnightly
Monthly
Bi-Montlhy
Quarterly
Other
Details of recurrences
Any other information regarding your event or to help describe your event further
Actual Address of where the Event is happening at
*
City
*
State
*
Select State
Australian Capital Territory
New South Wales
Northern Territory
Queensland
South Australia
Tasmania
Victoria
Western Australia
Postocde
Are third party contractors being used for this event?
*
Yes
No
Please submit a copy of contractors insurance certificate of currency for public liability
Click or drag a file to this area to upload.
Is this event being held on a site other than the school?
*
Yes
No
Please submit a copy of the venues insurance certificate of currency for public liability
Click or drag a file to this area to upload.
Event Risk Management
When planning an event consideration must be given to safety. Please complete the following fields as suitable;
Alcohol consumption permitted at event
*
Yes
No
If alcohol is to be consumed at your event you are required to have a person holding an RSA at the event. If alcohol is to be sold at the event you will require a liquor license and someone holding an RSA to serve the alcohol at the event. Please check
NSW Liquor and Gaming
for more information.
Catering
*
Yes
No
If you are preparing, serving or selling food at this event be sure to check the NSW Food Authority (
www.foodauthority.nsw.gov.au
) for any relevant safe food handling guidelines.
Fireworks
*
Yes
No
Please submit a copy of the fireworks contractors certificate of currency for public liability
Click or drag a file to this area to upload.
Pets and livestock (includes petting zoos or amusement rides)
*
Yes
No
Have you checked the following for your event?
Are all food serving areas cordoned off from general public access
Has food preparation been in line with Safe Food Handling Practices
Do you have a check list for operation of a BBQ eg checking that all fittings are secured
Have you provided a sign in sheet for volunteers
Have you distributed an overview of the duties required to your volunteers
Have you made sure that any children (10 years and older) who are assisting your activity have permission from their parent/carer
Have you organised monitoring and cleaning of all amenities such as rubbish/toilets etc
Have you ensured that the area is well lit and easy to enter and depart for guests
Have you ensured that any First Aid requirements for the event are in place
Have you developed a traffic management plan including liaising with local police & council
Have you engaged ride operators? If so have you requested a copy of their Safework NSW Registration
Have you reviewed the requirements for Working with Children Check
Risk Management;
Step 1 - Identify your risks. Step 2 – Analyse your risks. Step 3 - Evaluate your risks. Step 4 – Treat your risks. Step 5 – Monitor and review the risks.
A Risk Management Plan should be used anytime that risks need to be managed. For example, during a fete, a barbecue or a stall a Risk Management Plan is created to identify and manage the risk involved with the project delivery. Please note in the box below any risks that you consider significant for this event.
Event Promotion
I give permission for this event to be notified on P&C Federation's website
Yes
No
P&C Federation will include your event on the events calendar on pandc.org.au
Document Submission
Please attach any supporting documentation as needed or required. If more documents are required to be attached than allowed please email additional documents to
insurance@pandc.org.au
placing the event name in the subject line thank you.
File Upload
Click or drag a file to this area to upload.
I need to attach another document?
Yes
File Upload
Click or drag a file to this area to upload.
I need to attach another document?
Yes
File Upload
Click or drag a file to this area to upload.
Event Insurance
Do you require special cash cover for this event?
Yes
No
Please indicate the amount of cash insurance cover required as a whole number!
Do you require special property insurance cover for this event?
Yes
No
Please indicate the amount of special property insurance cover required as a whole number!
Do you require special insurance cover for the Art Craft Show?
Yes
No
Please indicate the amount of Art Craft Show insurance cover required as a whole number!
Please attach inventory listing of Art work!
Click or drag a file to this area to upload.
Please note
A tax invoice will be issued for the additional insurance requested within 5 working days if you have not received the invoice by the 6th working day please email
insurance@pandc.org.au
placing the event name in the subject line thank you.
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